Simple & flexible

Your desk booking system

Find and book the right workplace with just a few clicks. See who else is in the office to plan your week in the best possible way.

This desk booking system makes it particularly easy for you to book places - and integrates seamlessly into your existing systems.

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teams from every industry trust desk.ly

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The workplace booking system with many benefits

Perfectly integrated

Book directly via Microsoft Teams

With desk.ly, your workplace booking system is seamlessly integrated into MS Teams. You reserve your workplace directly via Teams. With our calendar synchronization, the booking automatically appears in your Outlook calendar. That's how easy desk sharing can be with desk.ly and the MS Teams integration.

25+ more integrations →

Booking suggestions

Save time with express booking

The workplace booking system is designed to think for you. It remembers where and next to whom you like to sit and suggests workplaces based on this. You will see the booking suggestion immediately after logging in on the welcome page and book without any workarounds. 

Filter workplaces

The right place with the right features

Do you need a height-adjustable desk, HDMI connection, space by the window or a dog basket? No problem. Workplaces can be given individual features in the booking system. This allows you to filter by these features to find the perfect place for the respective day.

Week overview

Your week at a glance 

In this overview, you can manage your bookings for the whole week in a quick and easy way. And not only that: you can also see exactly at what time your team is in the office. This allows you to plan your work location flexibly from week to week, according to your needs.  

Is desk.ly the right tool for you?

Test it for free with up to 15 users for as long as you want.

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How does the desk booking software work?

Take a look inside the product

Create workplaces →

add-seat

Create workplaces 

As an admin for your booking software, you can create and manage places yourself. Simply upload a room plan of the office as an image file. Then click on the desired locations to add places. You can give them a name and assign features that users can then filter by.

Book workplaces →

eng-bookworkplaces

Find available seats

In the room plan, you can see which seats are available and who is sitting nearby - if your team's privacy settings allow this. You can also filter by individual features. desk.ly remembers your preferences and suggests a seat for express booking on the homepage.

Also via app!

Adjust booking period →

LP_Grafiken_800x500 (1)

Adjust booking period

You won't be in the office all day? Then you can freely adjust the booked time slot in the next step. 

Check in →

check-in-eng

Check in

You will receive an email on the day of you booking asking you to check in at your seat. You can activate this feature as an option, as it helps you to keep a good overview of your space occupancy.

Manage bookings easily →

LP Integrations (2)

Manage bookings easily

You can synchronize desk.ly with your Outlook or Google Calendar. Your bookings will then automatically appear in your calendar. And you can also manage them from there. 

add-seat

Create workplaces 

As an admin for your booking software, you can create and manage places yourself. Simply upload a room plan of the office as an image file. Then click on the desired locations to add places. You can give them a name and assign features that users can then filter by.

eng-bookworkplaces

Find available seats

In the room plan, you can see which seats are available and who is sitting nearby - if your team's privacy settings allow this. You can also filter by individual features. desk.ly remembers your preferences and suggests a seat for express booking on the homepage.

Also via app!

LP_Grafiken_800x500 (1)

Adjust booking period

You won't be in the office all day? Then you can freely adjust the booked time slot in the next step. 

check-in-eng

Check in

You will receive an email on the day of you booking asking you to check in at your seat. You can activate this feature as an option, as it helps you to keep a good overview of your space occupancy.

LP Integrations (2)

Manage bookings easily

You can synchronize desk.ly with your Outlook or Google Calendar. Your bookings will then automatically appear in your calendar. And you can also manage them from there. 

100,000+ satisfied users trust desk.ly

  • ✅ Flexibility & variety

    "Booking workstations using a central tool not only relieves the burden on employees, but also ensures more flexibility and variety, as office space is not always shared with the same colleagues!"

    bilder_testimonial_fabian
    Fabian Multhoff Manager Microsoft Services - Stadtwerke Münster

  • ✅ Simple organization

    "desk.ly provides more flexibility, better use of space and creates transparency. With just a few clicks, you can check to see who is in the office."

    deskly_testimonial_kathleen
    Kathleen Jost HR Digital Manager - Rotkäppchen Mumm

  • ✅ A true relief

    "The introduction of desk.ly was a real relief for our day-to-day work – the range of functions and the user friendly interface are a big plus."

    deskly_testimonial_torge
    Torge Funke Head of Software Development - edding AG

  • ✅ Show availability

    "desk.ly plays a very important role in our office concept. Due to our dynamic growth, we rely on a tool to show the availability of our workplaces."

    deskly-review-omr-elora
    Elora Hug Executive Assistant Podstars - OMR

  • ✅ Indispensable

    "desk.ly was introduced due to the increased use of home office. The intuitiveness and functionality were particularly impressive!"

    deskly-review-omr-jens
    Jens Brinkmann Senior Project Manager - PAVIS GmbH

Test our solution free of charge

✓ Seamless integration into existing systems such as Microsoft Office 365

✓ Analytics on capacity usage and home office quota

✓ Data secure and ISO 27001 certified

Find out more about our prices or test desk.ly directly for free!

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Knowledge about modern working environments

Desk booking solution – FAQs and answers

What is desk booking?

Desk sharing, also known as desk booking, is a concept in which workplaces, parking spaces or other resources in the company are no longer permanently allocated to employees. Desk sharing software is used to organize these resources via the booking system.

How do you organize desk booking?

In order to implement desk booking or desk sharing in the company, a desk booking tool such as desk.ly is required to visualize the office space. All resources, such as workplaces, meeting rooms or parking spaces, can be organized in the tool.

How does desk booking work?

Desk sharing means that employees share the available resources in the office. The flexible workplaces, also known as shared desks or hot desks, can be booked via a desk booking system.

Can I use desk.ly free of charge?

You can test desk.ly free of charge with up to 15 users for as long as you want.

Once you have decided desk.ly is the right tool for you, you can get in touch with our sales team for advice or continue using desk.ly directly with your credit card details.

Is using desk.ly as a desk booking software complicated?

The desk booking tool from desk.ly is very easy to use and can be used immediately without any training. At any time and with any device.

Can desk.ly be easily integrated into other systems?

We provide over 25 integrations and are constantly working on new ones. For example, you can connect desk.ly with Azure AD, Google Workspace or typical HR systems such as Personio and Workday in just a few clicks.

What is a desk sharing workplace?

A desk sharing workplace, also known as a shared desk or hot desk, is not just assigned to one permanent employee. The flexible workstation is available to every employee in the company and can be booked via desk sharing software.

Is my data safe with desk.ly?

The security of your data is our highest priority: desk.ly is hosted on German servers and meets all European data protection requirements. You are also welcome to request our current order agreement contract (AVV) from us.