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Use Cases

These are the key problems desk.ly helps companies tackle

Hybrid working models pose new challenges for companies: How can they make efficient use of office spaces? How can they cut costs? Find out how desk.ly assists businesses in this pursuit.

 

Introducing shared desks

Implementing desk sharing can be challenging — organizationally, culturally, and technically. Careful planning and choosing the right tools are essential. You’ll likely encounter challenges such as setting clear goals, managing communication and change, defining desk sharing policies, training your staff, and many more.

We got your back! To ensure your new office concept is smoothly and successfully implemented, we have summarised the key points in our free white paper "7 Best Practices for Your Desk Sharing".

 

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"Especially during the initial phase, it is vital to support the staff. The shift from having a personal desk to a shared workspace with a Clean Desk Policy might at first seem inconvenient and time-consuming."

 

jörg stritzelberger stadt metzingen
Jörg StritzelbergerCity of Metzingen

 

A professional software brings structure to your desk sharing

Many companies start desk sharing with make-shift solutions, such as Excel spreadsheets, shared calendars, or bespoke tools. However, as team sizes increase and requirements become more complex, these solutions quickly reach their limits. desk.ly provides a professional alternative that offers greater functionality while remaining user-friendly.

icon-weg-orange Seamlessly integrates in existing tool stack

Whether you're using Microsoft Teams, Outlook, or Google Workspace, our integrations seamlessly incorporate desk.ly into your system landscape.

  
regeln Increased functionality and flexibility

With kiosk mode, bespoke booking rules, and intelligent rights management, desk.ly provides features that most in-house solutions do not offer—enabling structured and flexible desk sharing.

  
diagram analytics orange Harness Data to Ensure Transparency

How is the office truly being utilised? With desk.ly, you gain detailed insights into space usage—a distinct advantage over unclear in-house solutions.

  

 

Use office space more efficiently

Is your team growing and does your office need to stay flexible? By implementing desk sharing, you can make the most of available resources and establish an efficient work environment. This guarantees that employees can always find a suitable workspace without stress or uncertainty. A clever solution for content teams and smooth operations.

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More is less thanks to shared desks

You don't always work from the office, so why keep a dedicated space for each employee? By using shared desks, you can utilise the space more flexibly and save on area.

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Make the office a team space

Place a clear emphasis on teamwork and collaborative projects in the office. With desk.ly, you can see when your colleagues are in the office and plan your attendance effectively and transparently.

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Preferred spaces & custom features

In desk.ly, you will quickly find the perfect spot. You can customise places by adding features or mark your favourite spots.

400+ EMPLOYEES
MEDIA & EVENTS  
LOCATION ORANGE
HAMBURG, GERMANY  

How desk.ly creates space for growth at OMR

OMR boasts over 400 employees across various sectors, with the team nearly doubling in size over the past few years. The company has expanded so dynamically that space in the Hamburg offices has become scarce. However, moving from the Schanze location was not an option, as its proximity to the trade fair and the surrounding environment are ideal for the company.

Meanwhile, everyone at OMR enjoys the perk of occasionally working from home. Surveys indicated that not everyone requires a permanent desk, so the existing office spaces are shared flexibly, with shared desks.

 

Cut operating costs

Hybrid working models present new opportunities for efficient office utilisation. With desk.ly's desk sharing software, you can minimise vacancies, optimise resources, and design your office space flexibly—whether through subletting or creating more compact premises. Greater efficiency, fewer unused spaces.

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Analyse office use

Evaluate the utilisation of your resources, such as workspaces, meeting rooms, or parking spaces, using analytics.

 

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Identify the demand

Analyse the usage data and identify optimisation opportunities for your work environment.

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Cut operating costs 

Optimise your regular shopping or cleaning services based on demand.

800 EMPLOYEES
E-COMMERCE SERVICES  
LOCATION ORANGE
COLOGNE, GERMANY  

How trusted shops have reduced their office space

Since 2020, the digital company has been operating in a hybrid work model with approximately 800 employees across various European locations. It quickly became evident that a software solution was essential for planning attendance and availability.

They introduced desk.ly, enabling employees to book their office workspaces in advance. Following its success at the headquarters in Cologne, additional sites in Amsterdam, Warsaw, Barcelona, and Lille adopted the system. It soon became apparent that planning was not the only benefit of the software; it also facilitated substantial cost savings.

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Workplace management in action

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Titel Whitepaper Desk Sharing Best Practices EN
7 Best Practices beim Desk Sharing

👉 7 Best Practices for Desk Sharing from Implementation to Optimisation.
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Platz 4 1. OG Teamraum desk.ly (6)

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